Hahndorf Community Association Inc.
Minutes of the Committee Meeting held at the Institute, Hahndorf on Wednesday, 9 February 2011 at 9:00am
Present
Rick Harcourt (President), Wendy Williams, Phil Houston, Tony Finnis, Ann Haines, David Haines, Russell Grivell, Rob Lang, Jim Fowles, Eric Aliffe, Harold Gallasch, John Buchan, Mayor Ann Ferguson and Councillor Jeff Bettcher
Apologies
Graham Woolford, Margaret Brook and Mike Hasler
Attendance
John Kluske (President, HB&T), together with Corinna Steeb (employee of HB&T to assist with promoting visits to Hahndorf) attended the meeting in order to discuss how HB&T, HCA and possibly the Academy can join together to promote Hahndorf in the best possible way.
Rick Harcourt welcomed John Kluske and Corinna and advised that HCA had been talking about working together with HB&T to promote Hahndorf. He asked John Kluske to tell the committee of HB&T’s intentions.
John Kluske advised that HB&T’s priority was for everybody in the town to work together to ensure that each individual committee does not waste time by working on the same issues – “We are working for Hahndorf” he said. John introduced Corinna who has been employed by HB&T for one day/week to market and promote Hahndorf.
Corinna then gave a brief overview of her background saying that she would like to keep Hahndorf Germanic and her intention is to promote tourism within Hahndorf in an interesting and exciting way. She needs to tidy up the Constitution issues, establish a budget and compile a business directory (every trader will write a paragraph about their business), including a map to hand out to visitors and concentrate on beautifying Hahndorf. When asked about toilets and parking, she agreed that toilets, parking and heritage are most important.
John Kluske felt that it may take 2-3 years to get things moving and have strong credibility and the HB&T plans to work on beautification and setting a vision for Hahndorf. Mayor Ann Ferguson said it was imperative for these Associations to get the North Ward Elected Members to advocate for them and keep projects in front of Council and not let them slip off the list. Corinna will set up a Website as a search engine for visitors to use – the Hahnwiki already provides a very good history of Hahndorf and is available for all to use.
Jeff Bettcher, Councillor, wished to attend joint meetings of the associations. Following several more questions to Corinna, Rick Harcourt thanked Mayor Ann Ferguson and Jeff Bettcher for showing their continued interest by attending this meeting; he then thanked John Kluske and Corinna for their input into the meeting and they departed at approx 9:50am. Rick Harcourt and Phil Houston are to represent HCA at joint meetings and they will attend the HB&T meeting to be held in the Institute on 15 February at 6:00pm.
9:50am - The main meeting of the HCA then resumed.
1. Minutes of Previous Meetings (Wednesday, 10 November 2010 and Wednesday, 1 December 2010)
Phil Houston moved and David Haines seconded that the minutes of both meetings be approved as a correct record, with a correction to those shown as present on 1 December 2010. - Carried
It was agreed that it be recorded that the Committee wishes to take some action regarding some brightly coloured umbrellas erected outside the Pizza House and that discussion with the Compliance Officers at the March meeting needs to include Mike Hasler’s concern about the considerable signage at the bottom of Hereford Avenue which interrupts vision when turning right or left onto Main Street.
Item for Compliance Officers – March Meeting
2. Business Arising
2.1 Footpath Project – John Buchan:
John advised that he now had an updated disk of footpaths to show members at a later date.
2.2 Beerenberg Foundation – update re National Trust Signage – Ann Haines:
Wendy advised Ann that an email had been received stating that a cheque was on the way to pay for the new National Trust plaques.
2.3 Pioneer Women’s Memorial:
Phil Houston advised that the laser-cut Memorial was now with Council. He is waiting to hear as to where it is to be erected and when, so that he can organise for the Courier to cover the event. Phil provided an updated sketch of the Memorial for recording purposes.
Sally Paech, Beerenberg, agrees that any promotion of the event should wait until the memorial is erected.
2.4 Improved lighting for dark areas along Main Street:
An email had been received from Erin Gillespie, DCMB, stating that this was in hand and that ETSA still had to have a meeting on site to determine exactly what work was required to improve the situation. Wayne (DCMB) will endeavour to organise a site meeting this coming week.
2.5 Pioneer Memorial Gardens Upgrade:
John Buchan to monitor DCMB activity.
2.6 Name of Main Street/Mt Barker Road:
It was agreed that this item be removed from the agenda and it now be left to HB&T to take any action.
3. Correspondence
Correspondence In:
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3.1&2 Email from Barry Wilkins – re TDU: — Barry advised that Council had lodged an Expression of Interest for either a Start or a Finish in Hahndorf for the 2012 TDU race. Barry thanked HCA and everyone for the effort put into decorating the Main Street for the 2011TDU.
Correspondence Out:
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3.3 Response to Barry Wilkins re TDU, thanking him for the information and looking forward to hearing further regarding the 2012 TDU. It was agreed that Corinna and Jeff Bettcher keep this on board. Action: Corinna and Jeff Bettcher
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3.4 Letter of thanks to Brian Clancey re attendance at the December 2010 HCA AGM.
4. Reports
4.1 Treasurer’s Report:
The Treasurer, Eric Aliffe, presented his report as follows:
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Total Funds: $6,560.01
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Amount held for Women’s Memorial: $3,594.69
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Balance held for general HCA funds: $2,965.32
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Payments:
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Local Government Insurance: $976.97
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Aspera Images (A3 paper): $68.40
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Secretarial expenses/petty cash $174.18
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CopyWorld: $107.44
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Receipts:
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Hahndorf Academy $100.00
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Hahndorf National Trust $100.00
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Eric moved and Tony Finnis seconded that the Treasurer’s Report be received. — Carried
4.2 President’s Report:
Rick Harcourt reported that due to his absence from South Australia for the past 2 months he had nothing to report.
5. General Business
5.1 Email from Barry Wilkins, Tourism and Arts Coordinator:
Barry advised that his current contract with Council as Acting Manager, Tourism and Events had come to an end as of 31 January 2011. He thanked everyone he had been involved with for their support and advised he would be working from home part-time over the next 4 months to complete the Hahndorf Academy Project (Feb), direct the Messiah (April) and the JAZZfest (May).
The Committee wished to forward a letter of thanks to Barry for all his support and assistance over the past years in connection with Hahndorf.
Action: Wendy to write to Barry on behalf of the Committee
5.2 Email from Andrew Rammell to Ann and David Haines (HCA) updating HCA on the progress being made with the Alec Johnston Park signage:
Andrew advised that he would be meeting with a new sign producer on Monday, 7 February at 4pm at Alec Johnston Park as unfortunately the original sign company had gone interstate without completing the signage. Location of the signs and paving of the Luther Rose at the base is still required and will be managed by David Cooney.
Ann Haines advised that she hoped to join Andrew at the meeting on 7 February at 4pm.
5.3 Letter from DCMB regarding Food Safety Information for Charities and Community Groups:
Phil Houston supplied this letter, dated 31 December 2010; it sets out resources available to groups meeting the requirements of the Food Safety Standard when preparing and handling food for sale.
5.4 Location of Pioneer Women’s Memorial in the Memorial Gardens:
Tony F expressed his opinion about the best location for the Pioneer Women’s Memorial which was contrary to that announced by Phil Houston.
The meeting agreed Phil and Tony should meet and sort this out.
5.5 Minutes of the December 2010 AGM:
Rick Harcourt was concerned that the minutes of the AGM for 2010 would not be ratified until approximately November 2011. It was agreed that the Minutes be circulated to all Committee Members to consider ratification – they would then be placed on the Hahnwiki for Hahndorf residents.
Action: Wendy to send AGM 2010 minutes to Committee
5.6 Village Voice:
Cr Jeff Bettcher advised that he had been pleased to assist with costs for the production of the Village Voice to the sum of $150.00.
5.7 No. 84, Main Street, Hahndorf:
Harold Gallasch advised that he had been most concerned for several years about the many things he had observed being undertaken within the town that had not been approved by council – for example the changes to be made to No. 84 Main Street which is a State Heritage Cottage.
Years ago traders were informed of any developments regarding State Heritage buildings.
No. 84 it is understood is going to be a Strawberry and Icecream Shop; there also has been an approval for a Subway to be established at the original General Store.
It was agreed that Council should be asked to reinstate the original plan of notifying the HCA and HB&T of proposals impacting upon Heritage properties in the Main Street.
Cr Bettcher advised that he had brought the question of No. 84 to the attention of Council as soon as he had learned about it and had taken steps to have the renovation stopped for the time being.
5.8 Meeting with the DCMB Compliance Officer and Council’s Consultant for Hahndorf:
It was agreed that Rick Harcourt and Wendy W would put pressure on Council for this meeting to take place at the HCA Committee Meeting to be held on 9 March 2011. Regulations in the Main Street Master Plan are to be reviewed in the meantime.
Action: Rick Harcourt/Wendy W
5.9 Jim Fowles
Asked that there be a timeframe sought with the Council for the erection of the new Pioneer Women’s Memorial in the Gardens.
Phil hoped this would happen within the next three months.
Closure and Next Meeting
Closure: The Meeting closed at 10:38am
Next Meeting: The next meeting of the HCA will take place at 9:30am in the Institute on Wednesday, 9 March 2011
