Minutes of Special General Meeting Held Wednesday 14 June 2017
at 9:30 am at the Institute, Supper Room
1. Present
J Bettcher, E Aliffe, T Finnis, P Houston, W Williams, R Grivell, M Brook, H Gallasch, A Haines, S Mahoney, B Mouatt, J Germano, J Buchan, A Wurlord
2. Apologies
M Hasler, M & J Kentish, A Buchan
3. Business Arising
Vote on Motion to Change the Existing Constitution (attached)
Bruce introduces motion. Tony summarizes motion. Quorum present. Vote taken, two against, motion carried. Jean to send copy of change to Consumer Affairs, signed by Ann. Action Jean, Ann
Meeting Closed 9:45am
Hahndorf Community Association Inc.
Proposed Changes to the Existing Constitution
Proposal
The Constitution of the Hahndorf Community Association Inc. does not allow individual membership to persons who are not permanent residents of Hahndorf.
It is proposed to add a new membership category of ‘Associate members’ to allow this to be available in limited and controlled situations.
The relevant clause in our Constitution is ‘Clause 5. Membership’ which is as follows with the proposed changes/additions highlighted in red.
5. Membership
All members shall support the objects of the association and agree to be bound by its rules.
5.1 Residential members
Any adult person who is currently a permanent resident of Hahndorf and has been so for a continuous period of at least three (3) months shall automatically qualify for membership and to vote at all general meetings.
5.2 Associate members
Any adult person not a permanent resident of Hahndorf who is considered by the Committee to have experience, knowledge and expertise that would be of benefit to the association may be considered for Associate membership and to vote at all general meetings.
5.3 Corporate members
Any permanent organisation, business, club or other association located within Hahndorf and which has some involvement with the Hahndorf community shall be entitled to corporate membership and to vote at all general meetings.
A corporate member shall nominate an individual authorised to exercise their voting rights at general meetings. Such individual may from time to time be replaced by written notice to the committee.
5.4 Applications
a) There shall be no requirement for a qualified resident to submit an application for Residential membership of the association.
b) Applications for Associate membership or Corporate membership of the association shall be proposed by one member and seconded by another member. The application for membership shall be made in writing, signed by the applicant and the proposer and seconder.
Upon the acceptance of the application by the committee and upon payment of the first annual subscription (if any), the applicant shall be a member of the association.
5.5 Subscriptions
[No change]
5.6 Resignations
[No change]
5.7 Expulsion of a member
[No change]
5.8 Register of members
A register of Associate members, Corporate members and Committee members shall be kept and contain:
a) the name and address of each member
b) the date on which each member was admitted to the association
c) the member's telephone number and email address (if available)
d) if applicable, the date of and reason(s) for termination of membership.
Residential members may request that their details be included in the register upon giving the above details to the committee.
The register shall be available for inspection by all members upon request.
